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Process & Sequence

Sequence is important. A background check is an essential element alone, but should also be implemented in the right place and time in a larger process. A good plan simplifies the work.

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To be sure good decisions are made related to a background check, the company should have a guideline/procedure/policy that defines responsibilities, methodology, content and scope. Meditor may help preparing such a guideline. It should cover:

  • Who is responsible
  • Who will be able to order and evaluate results
  • Purpose; why we have decided to check (or not check)
  • What positions / functions to be checked
  • Scope: requirements for vendors/partners
  • The content; what should be checked
  • The forms / documents to be used
  • Use of results and findings

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Look for potential risks / threats and areas that errors, failure, sabotage and integrity breaches might occur. Then decide which positions / functions work in these critical areas, and ultimately create a simple risk classification based on what is revealed. Smart tip: Involve your HSE/Security Manager.

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Notify internally (owners, directors, management and employees) and externally (partners, suppliers, clients and job seekers) that background checks will be part of your business practices.

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All the preparation and planning is done, and the company has decided to implement screening into business operations. Here are some tips that may improve your efforts:

  • Inform the candidate
  • Obtain consent and relevant documentation
  • Check available databases and online sources
  • Contact sources; schools and former employers
  • Collect responses / feedback; preferably written
  • Assess the information received; compare with what you already have
  • Uncover discrepancies, errors, omissions and inconsistencies
  • Documents and collect the results in a safe place
  • Use the results to make better decisions

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